Accounts Receivable Staff Accountant

Halma plc•Garden Grove, CA

1d•$80,000 - $90,000•Onsite

About The Position

The AR Staff Accountant is responsible for owning the full accounts receivable lifecycle while supporting month-end close, payroll, sales and use tax compliance, and financial reporting activities. This role plays a key part in maintaining accurate customer accounts, ensuring timely collections, administering full-scope payroll processing, and ensuring compliance with indirect tax requirements, while supporting strong internal controls within the accounting function. As a secondary responsibility, the position provides limited backup support for basic financial system and desktop troubleshooting during planned absences, following documented procedures and coordinating with internal or external IT resources as needed. This aspect of the role is intended to ensure continuity of operations. This role works closely with Sales, IT, and Customer Service, and is well-suited for an accounting professional who values detail, ownership, and process discipline.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
Proven progressive accounts receivable or general accounting experience (2-3 years)
Solid understanding of the full AR cycle, including invoicing, cash application, collections, and reconciliations
Experience supporting month-end close activities
Strong understanding of GAAP and its application to accounts receivable, payroll, reconciliations, and financial reporting
Proficiency with ERP and HRIS systems; experience with Microsoft Dynamics GP and Workday preferred
Strong Excel skills and the ability to work with detailed financial data
Excellent organizational skills with a high level of accuracy and attention to detail
Professional communication skills and the ability to work cross-functionally

Nice To Haves

Strong ownership mindset with the ability to independently manage core accounting and payroll processes and influence outcomes through partnership and follow‑through
High attention to detail and accuracy, paired with a strong sense of accountability for recurring operational cycles and financial integrity
Comfortable operating in ambiguity, exercising sound judgment to resolve issues, prioritize work, and adjust approach as circumstances evolve
Proactive problem solver who takes initiative to improve processes, controls, and ways of working within accounting and payroll
Ability to balance recurring deadlines (AR, bi‑weekly payroll, month‑end close) with ad‑hoc requests, issue resolution, and special projects
Interest in technology and systems, with a willingness to learn and support process and system improvements

Responsibilities

Own the full accounts receivable lifecycle, including customer invoicing, cash application, credits, adjustments, collections, and maintenance of accurate customer account records
Proactively monitor AR aging and follow up on past-due balances, resolving billing discrepancies, short payments, unapplied cash, and customer disputes
Partner with Sales and Customer Service on credit matters, account holds, customer taxability questions, and customer issue resolution
Own and administer full sales and use tax compliance through Avalara AvaTax, including taxability mapping, exemption certificate management, transaction review, reconciliations, and support of monthly and annual filings in coordination with external tax advisors
Monitor sales and use tax accounts, prepare supporting schedules, and reconcile tax liabilities to the general ledger to ensure accurate reporting and compliance
Own and execute end-to-end bi-weekly payroll processing, including data validation, system processing, payroll journal entries, reconciliations, and review and approval of employee expense reports to support accurate financial reporting and compliance
Support month-end close activities by reconciling AR-, payroll-, and sales/use tax-related accounts to the general ledger and preparing supporting schedules and documentation
Assist with bank reconciliations, intercompany AR reconciliations, and audit support, including AR confirmations, sales tax support, and related schedules
Prepare AR-related reporting and analysis, including aging trends for management and month-end reporting
Maintain strong internal controls, process documentation, and audit support across AR, payroll, and sales & use tax functions
Provide limited, ongoing helpdesk support for basic IT and system needs during planned absences, coordinating routine system tasks and user requests with internal and external IT partners to ensure continuity of operations