Accounts Receivable Specialist

About the position

Are you ready to embark on an extraordinary journey with a team that’s revolutionizing healthcare through cutting edge AI technology? Meet Omega Medical Imaging, the trailblazers that design, manufacture, and support AI-driven image-guided interventional systems, reshaping the world of healthcare for hospitals and medical facilities around the globe. Our unwavering dedication to Advanced Endoscopy and Interventional Cardiology makes us the front runners in the realm of high-tech medical technology. We are looking for an exceptional Accounts Receivable Specialist to become an indispensable part of our team. If you are detail-oriented, motivated, and passionate about doing your best work, we would love to have you join us and make a real impact in this role.

Responsibilities

• Generate invoices in the ERP system, export to QuickBooks and email to customers.
• Invoice and collect service contracts; reconcile unearned revenue monthly.
• Process customer deposits, ensuring accurate invoicing and monthly reconciliation.
• Contact customers via phone and email regarding collecting payments of invoices.
• Record and apply payments accurately to corresponding invoices.
• Maintain complete and organized documentation within Salesforce and job folders.
• Ensure proper collection and documentation of customer exemption certificates.
• Calculate, accrue, and reconcile commissions monthly.
• Record, amortize, and reconcile Warranty Reserves monthly.
• Perform monthly reconciliation of Accounts Receivable and Other Receivables.
• Assist in answering incoming calls, directing inquiries to the appropriate department, and providing excellent customer service to our internal and external customers.
• Develop and maintain standard operating procedures for all Accounts Receivable processes.
• Perform additional duties as assigned.

Requirements

• Associate degree in Accounting or commensurate experience required.
• Experience with QuickBooks and ERP systems (preferred).
• Knowledge of accounting principles and best practices.
• Proficiency in Microsoft Office programs, including Word and Excel.
• Strong attention to detail, accuracy, and data integrity.
• Strong persuasive skills in collections and resolving customer disputes.
• Excellent communication and interpersonal skills.
• Ability to work as part of a team and independently.
• Self-motivated with a proactive approach to work.

Benefits

• Competitive Based Salary
• PTO Package
• Paid Holidays
• 401(k) w/Safe Harbor Company Match
• Tuition Reimbursement
• Medical, Dental, Vision, Disability, and Life Insurance
• HSA with Employer Match Contribution