Accounts receivables Specialist

Hall Boys Inc•Alpharetta, GA

2d•Onsite

About The Position

Responsible for establishing fundamental relationships with builders to accurately bill and effectively collect account receivables while ensuring collection of funds to cover expenses incurred on a job.

Requirements

Bachelor's degree in accounting preferred.
Three years of experience working in accounts receivable.
A background in accounting is preferred.
High level of written and oral communication skills.
Basic skillset utilizing computer programs such as Excel, Word, and Outlook is required.
Exceptional interpersonal communication skills, strong organizational skills, and time-management skills.
Must be able to multi-task and proceed with objectives under limited or no supervision.
Ability to communicate with all levels within the organization and across functional teams.
Ability to interact professionally and tactfully with all members of staff to manage difficult situations with willingness to communicate to corporate leaders.
Exceptional interpersonal communication skills when dealing with internal and external partners.
Coordinates consistently with management personnel in a manner which maximizes overall business effectiveness.
Demonstrates good judgment and reasoning regarding daily administration of all functions and activities associated with this position.
Demonstrates good judgment regarding providing information and advice to management in regard to priorities and important issues.
Demonstrates good judgment regarding escalating issues, which are beyond the scope and control of this position in a timely manner.
Demonstrates good judgment in respecting the confidentiality of customer and company information.
Seeks guidance and direction from appropriate members within the organization as may be required in the performance of responsibilities and duties.
Consistently demonstrates the ability to recognize and deal with priorities in a manner related to high level administrative activities and duties.
Use available time during any workday in a wise and productive manner to maximize work efficiency.
Reads, responds, and takes actions daily on all emails received.

Responsibilities

Post all cash receipts for assigned accounts timely and ensure they match invoices accurately.
Manage and maintain accurate up to date unapplied cash spreadsheet.
Research and address all unapplied cash records timely ensuring resolution and application to correct invoices as soon as possible.
Submit General Contractor invoicing for assigned accounts on both Residential and Commercial projects in a timely manner adhering to GC deadlines.
Ensure invoicing documents are accurate and complete for assigned accounts.
Address any issues with submitted invoices, lien waivers, conditional lien waivers, missing dates, etc. to ensure proper payments.
Manage collections on all past due invoices for assigned accounts.
Perform end-of-month responsibilities.
Ensure COI renewals are submitted to GC accounts assigned as they expire.
Maintain a close relationship with sales & estimating, project management, field supervisors, residential coordinators, and other departments.
Maintain a close relationship with Accounting Management so appropriate funds are projected, accrued, and collected for each account.
Assist management with special projects or audits as needed.
Other duties as assigned.