Accounts Receivable Administrator

Dynalectric Company•El Cajon, CA

2d•$22 - $24•Onsite

About The Position

The Accounts Receivable Administrator provides support to the Controller and CFO. This is a critical position to the company as this person is responsible for the day-to-day project billings and payment collections for the Controller. This position reports directly to the Controller and located in El Cajon, California.

Requirements

Experienced with Construction Accounting and Project Billing/Invoice Cycle.
Proficient in Microsoft Office applications, including Outlook, Word (i.e., creating and updating business documents) and Excel (i.e., creating templates, creating formulas, filtering, etc.). This includes accuracy while maintaining quick keying speeds.
Strong written communication skills in drafting letters, emails, documentation, etc.
Strong verbal skills when interacting in person and by phone.
Outstanding organizational skills, excellent time management, and high level of accuracy/attention to detail.
Effective listener who takes accurate notes during meetings or interviews that can be used for documentation.
Demonstrates ability and desire to learn and perform higher level AR responsibilities.
Great people and “soft” skills; a self-starter with a positive, service-oriented attitude.
Adaptable and exhibit a flexible attitude and approach towards all assignments, some of which could be repetitive yet require accuracy.
Possess a proven track record of working well and building positive working relationships with a wide variety of individuals and management, taking initiative, establishing priorities, and ownership of work.
Exercise excellent judgment while being accountable, professionally mature and adept at recognizing and understanding people issues, organizational relationships and sensitivities.
Demonstrate high integrity and unquestionable ethics and is a respectful team player.
Hold in confidence all accounting, legal, and contract matters as well as any other sensitive information.
Open, visible and approachable communication style, both verbally and in writing.
Well organized, flexible and enjoy performing and learning new AR administration and compliance skills.
Think strategically, make sound decisions, and produce accurate and timely results.
Maintain high standards of quality with attention to detail.
Demonstrate commitment to company values and comply with all operating policies and procedures.
Be solutions oriented and come prepared. Own mistakes and be prepared with a recovery plan.
Proactively follow up when additional guidance or support is needed, or if an initiative has gone stale.
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

Associate degree in Finance/Accounting/Business Management with 0-2 years of related experience.
Prior background in the construction or relatable industry.
Demonstrated experience in maintaining confidentiality in all sensitive matters (i.e., contracts, audits, etc.)
Familiarity with different invoicing systems such as Oracle Textura and GCPay.
Knowledge of federal, state, and city regulations and guidelines as related to construction billing and collections.
Experience using construction billing software and editing documents using Bluebeam Revu.

Responsibilities

AIA billing.
Full Cycle project billing and invoicing.
Verifying contractual compliance- reviewing plans to assure setup is accurate.
Account Reconciliation and analysis.
Establishing relationships with internal departments, client/contractors and maintain communications.
Ad-hoc Excel based projects for Controller.
Locate and notify customers of delinquent accounts by mail, telephone, or personal visits to solicit payment.
Locate and monitor overdue accounts, using a variety of automated systems.
Work closely with the Accounting team to implement processes and policies that contribute to accurate invoicing.
Relay to Controller any accounts that need to be written off to bad debt.
Prepare documentation necessary to create the Credit or Debit Memo necessary to reconcile a customer account.
Oversee and assist with the cleanup of unapplied receipts, short paid invoices and chargebacks.
Assist with monthly and quarterly accounting close.
Review and generate all required lien waivers.
Generate specific reports as are requested by customers and by executives.
Support CFO and Controller in the finance and accounting activities of the Company.
Escalate critical and/or sensitive issues to CFO and Controller with recommendation for resolution.
Able to work 40 hours per week in the El Cajon office and more as required.