Accounts Receivable Administrator
About The Position
Allmar Inc. is Canada’s leading supplier of architectural door, hardware, and building specialties solutions — serving commercial, institutional, and multi-family construction projects since 1957. With 14 locations coast to coast and a team of over 400 specialists, we’re a company with deep roots and real momentum. Our Surrey branch is one of our fastest-growing locations. We operate by three words — Safety. Security. Integrity. — and we’ve built a team where relationships matter as much as results. We’re looking for a detail-oriented Administrative Assistant to join our Surrey branch, reporting directly to the Senior Branch Administrator. This is a numbers-focused, internally-facing role — you’ll be the person the team counts on to keep accounts receivable and branch administration running accurately and on time. You’ll work closely with the Senior Branch Administrator across a range of AR and administrative duties, with some customer-facing interaction as part of the role. Reception coverage is occasionally required but is not a primary function of this position.
Requirements
- Minimum 2 years of office or administrative experience
- Strong attention to detail and comfort working with numbers
- Proficient in MS Office — Word, Excel, and Outlook
- Organized, accountable, and able to manage multiple tasks simultaneously
- A clear communicator who works well with people at all levels of the organization
- Comfortable working independently under the direction of a senior administrator
- Strong mathematical aptitude
- Strong attention to detail and accuracy
- Analytical/problem solving skills
- Excellent organizational skills
- Excellent communication skills, both oral and written
- Ability to prioritize and multi-task
- Strong interpersonal skills
- Flexible and self-motivated
- High level of commitment and accountability to get the job done
- Willing to work overtime as required
- Willing to perform other jobs as required by organizational demands
Nice To Haves
- Customer service experience is an asset
- Experience with Business Central or accounting/bookkeeping courses is a bonus, not a requirement
Responsibilities
- Process customer credit applications and manage project account requests
- Cash application for both project and general/cash accounts
- Collections follow-up on general and project accounts
- Customer contract administration, including contract card reconciling with sales and processing statutory declarations
- Scan and deposit customer cheques
- Post credit memos and obtain required approvals
- Arrange cheque pickups and process credit card payments
- Assist with A/R aging reports and reconciliation of cash accounts
- Investigate invoicing discrepancies
- Provide backup support on general invoicing
- Cover reception and answer general calls as needed
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
