Accounts Payable Team Lead - Payment Processing

Select Medical•Mechanicsburg, PA

4d•Onsite

About The Position

Select Medical is seeking a Team Lead position responsible for the timely and accurate processing of third-party vendor payments, all QA and payment audits, and bank file processing through the Select Medical accounts payable system. This individual will perform accounting and clerical duties related to the efficient processing of accounts payable payments, assist the Supervisor with training of new AP Reps, and manage workflow. This position will also pull any necessary audit support for payment audits.

Requirements

High school diploma or General Education Degree (GED)
Minimum of 4 years of experience in a large-volume processing environment
Ability to communicate effectively
Attention to detail
PC knowledge - Microsoft Office Excel, Outlook (or equivalent), and Word knowledge/skills
Experience with accounting software
Basic Math Skills
Ability to work in a fast-paced environment and possess a personal sense of urgency

Nice To Haves

Experience working with a multiple-subsidiary operating structure environment is a plus

Responsibilities

Support the mission and direction of Select Medical Corporation.
Support and be the liaison between the AP Payment Team and the Supervisor.
Help to maintain a positive work environment with the team.
Complete QA Auditing before each check run and validate that all daily and payment audits are complete before each check run.
Troubleshoot AP Rep and other team questions, issues, and concerns.
Perform team lead tasks such as running the holds report from Oracle and validating that all payments have been made timely, accurately, and efficiently.
Train new hires in all aspects of payment processing and all other team functions.
Work with Supervisor to ensure proper amounts of check stock and envelopes are in-house.
Confirm that all necessary checks are sent out of the office daily.
Work with Supervisor in the creation and maintenance of process documentation.
Assist Supervisor in the monitoring and management of the daily workflow for the team.
Provide input for employee evaluations.
Communicate effectively and respectfully, both verbally and in writing, with internal and external customers, co-workers, field representatives, and management to create a positive work environment.
Consistently demonstrate commitment to customer service excellence in all interactions with internal and external customers by responding to customers in a timely, professional and effective manner.
Promote workplace safety through safe behaviors and by identifying potential risks, addressing them whenever possible, and communicating those risks up the chain of command.
Validate that any errors found in the auditing process are directed to the Processing Supervisor, Team Lead, and Team Member and that any necessary corrections have been made.
Ensure all invoices chosen for audit have been entered into Oracle accurately in accordance with guidelines.
Update AP Error Tracking Log daily based on errors found, look for employee trends, etc
Modify Selected Payment Schedules Report as needed on check run day.
Ensure proper documentation is obtained for Request for Payments (RFP).
Review documentation and make recommendations to make processing more efficient (invoices processed through Markview instead of RFP).
Prepare checks and supporting documentation as needed for mailing on time and in accordance with SMC policy.
Ensure special handling is completed as per special handling instructions.
Identify vendors with checks greater than $250k and work with these vendors and Supplier Maintenance to move the payment method to electronic payment.
Review uploads prepared by AP Representatives – Invoice Processing to ensure the uploaded amount is in agreement with the source documentation.
All uploads prepared should be reviewed by the end of each day to ensure all information is correct as per policies and procedures.
Sustained focus and attention to detail/accuracy, perform effectively when action is required, and meet all requested deadlines.
Perform assigned responsibilities and tasks according to policies and procedures with little or no supervision within the assigned time frame.
Multitask and take on new responsibilities without loss of continuity.
Identify and recommend changes that will enhance or improve current processes.
Ability to use the Select Medical Chart of Accounts to review coding of invoices as requested.
Oversee Team activities as needed (stuffing checks, running mail inserter and postage meter), particularly on check run day.
Support special projects and undertake other duties as requested.