Accounts Payable Specialist

Rumpke - Cincinnati, OH

Full-time - Entry Level

Cincinnati, OH

Waste Management and Remediation Services

About the position

The Accounts Payable Specialist is responsible for the processing of invoices and payments and managing expense accounts to accurately record to budget and financial reports. This role involves reviewing and verifying the accuracy of invoice details entered through the AP automation system, routing invoices for approval, and ensuring timely processing of invoices and expenses for goods and services. The specialist will maintain, analyze, and reconcile accounts payable ledger accounts, manage payable functions for assigned locations, and assist managers and the team in timely reporting of accurate information to the general ledger. Additionally, the role includes following AP policies for proper handling and coding of invoices, processing customer refund and rebate requests, and ensuring proper record keeping for tax preparation and audits.

Responsibilities

• Reviewing and verifying the accuracy of invoice details entered through the AP automation system, and routing invoices for approval.
• Processes, records, verifies and pays invoices and expenses for goods and services on a timely basis, and responds to vendor queries; data entry of invoices for payment.
• Maintains, analyzes and reconciles accounts payable ledger accounts.
• Manage the payable functions for assigned locations.
• Process accurate expense info, including accruals for financial close.
• Assist Managers and team in timely reporting of accurate information to the general ledger.
• Follow the AP policies for proper handling and coding of invoices to maintain general ledger expense account and inventory records, including accurate sales and use tax recording to the ledger.
• Process customer refund and rebate requests.
• Verify payment proposals before release by reviewing invoice detail for accuracy.
• Facilitate reconciliation of AP open aging.
• Ensure proper record keeping of purchases for use in tax preparation and periodic audits.
• Ensure vendor information, including employer identification numbers or social security numbers, are collected from all vendors before creation in accounting system.
• Assist accounting and purchasing team with communicating, training, and enforcing company policies amongst all company regions.
• Prepare and assist team with month-end accruals and journal entries.
• Other duties as assigned.

Requirements

• Solid knowledge of Microsoft Word, Excel and Outlook.
• Strong attention to detail.
• Solid math skills.
• Excellent verbal and written communication skills.
• High level of organization and time management skills.
• Ability to work independently, multi-task, and prioritize.
• Excellent analytical skills.
• High degree of integrity and ability to maintain confidentiality.

Benefits

• Competitive pay
• Health insurance
• Dental insurance
• Vision insurance
• Matching 401(k)
• Life insurance
• Paid vacation