Accounts Payable Specialist - Houston

Law Office of Bryan Fagan•Houston, TX

6d•Onsite

About The Position

The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas : (2) offices in Houston (Corporate and River Oaks,) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble. The Accounts Payable Specialist is responsible for overseeing and executing the firm’s full-cycle accounts payable functions across multiple offices. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls and legal accounting standards, and supports financial reporting and operational efficiency. The Senior AP Specialist also provides guidance to junior accounting staff and contributes to process improvement initiatives within the finance department.

Requirements

5+ years of progressive accounts payable experience.
Proficiency in accounting software (e.g., NetSuite, QuickBooks, or similar ERP systems).
Advanced Microsoft Excel skills.
Strong understanding of general ledger accounting principles.
High school diploma required.
Strong attention to detail and accuracy
High level of integrity and confidentiality
Ability to manage deadlines in a fast-paced environment
Strong organizational and time management skills
Excellent communication and problem-solving abilities
Process-oriented with a continuous improvement mindset

Nice To Haves

Experience in a law firm or professional services environment preferred.
Experience with multi-entity or multi-office operations is a plus.
Familiarity with trust accounting procedures preferred.
Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

Manage high-volume, full-cycle accounts payable processing.
Review, code, and enter vendor invoices in accordance with firm policies.
Ensure accurate allocation of expenses to proper departments, cost centers, and case matters.
Oversee weekly check runs, ACH payments, wire transfers, and credit card reconciliations.
Maintain accurate vendor records and W-9 documentation.
Ensure adherence to internal accounting policies and approval workflows.
Maintain separation of operating and trust-related transactions in compliance with legal accounting standards.
Support internal and external audit processes.
Monitor AP aging and ensure timely payment to avoid penalties and maintain vendor relationships.
Reconcile accounts payable subledger to general ledger.
Assist with month-end and year-end closing procedures.
Prepare AP aging reports and assist in cash flow forecasting.
Identify discrepancies and resolve billing issues proactively.
Serve as primary point of contact for vendor inquiries.
Resolve invoice discrepancies and payment disputes.
Collaborate with attorneys, office managers, HR, and operations to ensure proper documentation and approvals.
Train and mentor junior AP staff.
Develop and document standard operating procedures (SOPs).
Identify inefficiencies and recommend workflow improvements.
Assist in implementation or optimization of accounting systems and automation tools.