Accounts Payable/Receivables Specialist

$56,160 - $62,400/Yr

Plant Devas - Carlsbad, CA

Full-time - Mid Level

Carlsbad, CA

Chemical Manufacturing

About the position

The Accounts Payable/Receivables Specialist at Plant Devas Inc is responsible for managing the full-cycle accounts payable and receivable processes. This role involves ensuring accurate processing of invoices, payments, and customer billing, while also providing excellent customer service to vendors and customers. The specialist will assist with cash flow management and month-end closing activities, contributing to the overall financial health of the organization.

Responsibilities

• Manage the full-cycle accounts payable process including three-way matching and processing outgoing payments.
• Maintain the accounts receivable process, assisting with customer billing and processing received payments.
• Monitor vendor invoices and inquiries through the A/P email inbox and vendor portals.
• Conduct three-way matching of invoices with purchase orders and material receipts.
• Post invoices to ERP and QuickBooks Online with proper coding.
• Process expense reports and reconcile vendor statements.
• Run A/P aging reports and create weekly payment lists for approval.
• Initiate ACH payments and update records with 3rd party ACH payments.
• Monitor customer payment remittances and inquiries through the A/R email inbox.
• Post customer ACH and check payments to ERP and QuickBooks Online.
• Reconcile customer accounts and resolve discrepancies.
• Run A/R aging reports and follow up with customers for payment status.
• Assist in month-end close activities and reconcile bank and credit card transactions.

Requirements

• 3-5 years' experience in Accounts Payable and Accounts Receivable.
• Proficiency with QuickBooks Online.
• Intermediate experience with Microsoft Excel.
• Formal academic training in Accounting is a plus.
• Understanding of double-entry accounting system is a plus.
• Experience with an ERP system and/or manufacturing is a plus.
• Excellent customer service skills and ability to communicate professionally.

Nice-to-haves

• Experience with Shopify is a plus.
• Experience in a fast-paced environment with changing deadlines.

Benefits

• 60% contribution to employee medical insurance
• Two weeks of accrued PTO
• Monday morning breakfast with all staff
• Monthly company lunch
• One free product each month
• Employee discount program