Accounts Payable Manager

Zeitview - Phoenix, AZ

Full-time - Mid Level

Remote - Phoenix, AZ

Publishing Industries

About the position

Zeitview is the leading intelligent aerial imaging company for high-value infrastructure, providing businesses with actionable, real-time insights to recover revenue, reduce risk and improve build quality. We serve customers in the solar, wind, insurance, construction, real estate, and critical infrastructure industries. Trusted by the largest enterprises in the world, Zeitview is active in over 70 countries. The Accounts Payable Manager is responsible for managing the accounts payable function and ensuring accurate and timely processing of bills and payments. This person will play a pivotal role in the finance organization, creating and owning the Accounts Payables function ('AP') at Zeitview and reporting to Senior Accounting Manager. The role involves implementing new processes and driving improvements in AP, employee travel, and expense reporting while maintaining vendor relationships and, eventually, managing a team of AP professionals.

Responsibilities

• Player / coach who will build and oversee the Payables, T&E, and expense reporting function.
• Develop scalable processes and policies to support department goals and key metrics.
• Analyze and assess AP workflows, transactions, processes, and reports and institute new company policies, procedures, and technological solutions as needed.
• Design and implement vendor onboarding and vetting processes, integrating them into a cohesive Procure-to-Pay workflow.
• Maintain and continuously improve the travel and procurement platform Navan, achieve broad employee T&E policy compliance.
• Refine and execute the weekly payment process.
• Cultivate and maintain a 'bird's eye view' of company expenses in service of proactively identifying opportunities to reduce spend.
• Own and optimize the annual 1099 reporting of vendor payments.
• Monitor all AP emails, ensure everything received is processed timely.
• Create and implement departmental expense dashboards for director and executive reporting.
• Provide Accounting support related to prepaid and fixed asset schedules.
• Support Accounting to ensure timely and accurate month-end closing procedures related to accounts payable, field reporting requests related to the same.
• Devise and prepare regular reports and analysis related to accounts payable activities, providing insights as needed, including global weekly expected cash outflows.
• Assist with internal and external audits by providing documentation and explanations related to accounts payable activities.
• Cultivate strong vendor relationships, ensuring timely resolution of discrepancies and maintaining up-to-date vendor records.
• Ensure compliance with all relevant regulations and internal controls related to accounts payable processes.
• Overcommunicate project progress with all stakeholders in different locales, time zones and cultures, as needed.
• Proactively collaborate with other departments including People, Sales, Ops, Product, Engineering to resolve issues and obtain information necessary for processing AP.

Requirements

• Bachelor's degree in accounting, finance, or related field; CPA a plus.
• Experience managing outsourced accounting staff in different time zones.
• 4+ years of experience in accounts payable, with at least 2 years in a supervisory or managerial role.
• Strong understanding of accounting principles and accounts payable best practices.
• Experience with accounts payable software (e.g., NetSuite, SAP, Oracle, QuickBooks) and T&E software (e.g., Navan, Concur, Ramp).
• Strong ability to work collaboratively and overcommunicate with colleagues at all levels of the company.
• Detail-oriented with strong analytical and problem-solving abilities.
• Ability to thrive in a fast-paced environment and manage multiple priorities effectively.

Nice-to-haves

• Certified Accounts Payable Professional (CAPP).
• Certified Management Accountant (CMA).
• Certified Public Accountant (CPA).

Benefits

• Work with the leading intelligent aerial imaging company with established, successful relationships across myriad industries.
• Medical insurance covered up to 100% depending the plan chosen.
• Dental & vision insurance.
• Flexible time off.
• Stock incentive program.
• Work from home environment.
• Autonomy and upward mobility.
• Diverse, equitable, and inclusive culture, where your voice matters.