Accounts Payable Clerk

$41,600 - $52,000/Yr

Harte's Contracting Services - Apache Junction, AZ

Full-time - Entry Level

Onsite - Apache Junction, AZ

About the position

The Accounts Payable Clerk at Harte's Contracting Services plays a vital role in supporting the accounting department by managing financial tasks and administrative duties. This position requires attention to detail and effective communication skills to ensure accurate records and reporting, contributing to the overall success of the company.

Responsibilities

• Maintains all accounts payable: process invoices and purchases into QuickBooks, with attention to detail for accurate job/item/expense classing, reconcile all invoices to purchase orders/estimates.
• Verify and confirm vendor statements. Communicate with vendors and subcontractors.
• Maintain and organize all paper and digital financial records, including invoices, receipts, and work orders. Responsible to scan all paper documents and label appropriately.
• Maintain orderly file systems, file rotations, and archive yearly.
• Audit, prepare and assist in financial reports and summaries, as needed.
• Gather and verify project information needed to prepare Mechanic's and Materialmen lien filings.
• Review, request and prepare lien waivers.
• Maintain vendor/subcontractor files with licenses and insurance certifications. Onboard new vendors/subcontractors.
• Answer phone calls and emails with effective communication and a willingness to help.
• Maintain tool records and distribution logs.
• Improve, update and document office procedures and processes.
• Provide administrative support to the accounting department as required.

Requirements

• Minimum of High School or GED Equivalent.
• 1-2 years accounting experience required. Accounts payable experience preferred.
• Proficiency in QuickBooks Desktop, Microsoft Excel, Outlook, and other Microsoft Suite programs, and pdf readers/comments.
• Basic understanding of accounting principles, and construction industry financial practices is required.
• Willingness to learn and advance as our company grows.
• Skilled collaborator and problem-solver. Capable communicator, both oral and written.
• Sense of responsibility for outcomes. Ability to switch tasks quickly and return to prior work.
• Multitasking and time-management skills, with the ability to prioritize tasks.

Benefits

• Paid Time Off (PTO)
• Paid Holidays
• DPC Health Membership
• On-site gym
• Paid sick time