Accounts Payable Clerk

$62,400 - $62,400/Yr

Staff Management | SMX - Indianapolis, IN

Full-time - Entry Level

Onsite - Indianapolis, IN

Administrative and Support Services

About the position

Staff Management | SMX is seeking an Accounts Payable Clerk to join the team at Dabico Airport Solutions. This role involves processing and reconciling invoices, managing payments, and ensuring accurate financial records. The ideal candidate will be detail-oriented, organized, and eager for growth within the company.

Responsibilities

• Process inventory related AP invoices by matching quantities on receivers and prices on POs.
• Process outside service AP invoices based on work order quantities and resolve issues with Purchasing and Planning departments.
• Resolve price discrepancies with the Purchasing department and shipping issues with the Shipping and Receiving department.
• Accurately process AP payments weekly in a timely manner into the ERP system.
• Monitor monthly cash flow requirements for cash flow forecasting.
• Sort, organize, and file invoices accurately and timely.
• Enter, pay, and verify sales and use tax requirements for out-of-state purchases.
• Reconcile receiving PO reports from vendor statements monthly to ensure no unrecorded liabilities.
• Process 25 credit cards on time by coordinating with travelers to obtain expense reports.
• Audit receipts to match with descriptions from expense reports.
• Process gas card orders and audit receipts against charges, obtaining prior authorization as needed.
• Interact with appropriate personnel as needed for invoice processing.
• Reconcile freight invoices by gathering backup documents on customer and vendor shipments.
• Reconcile progress payments with contractors.
• Process and file year-end 1099 tax returns for state requirements.
• Maintain W-9 forms on file and 1098 forms for foreign pay contractors.
• Stay updated on current tax laws through continuous education.
• Reconcile vendor deposits with vendor statements.
• Observe authorization matrix for approvals and processing.
• Assist Sr/General Accountant with assigned tasks and perform other duties as needed.

Requirements

• Bachelor's degree in accounting or finance preferred.
• Minimum of 3 years work-related experience in accounts payable or finance.
• Intermediate knowledge of Microsoft Excel and proficiency in Microsoft Office.
• Previous experience with ERP systems is required.
• Excellent communication and organizational skills.
• Ability to work in a loud, fast-paced manufacturing environment.
• Strong time management and organizational skills.

Nice-to-haves

• Experience working with corporate companies.
• Hands-on experience in a similar role.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Opportunities for advancement
• Casual dress code
• Weekly paychecks
• Direct deposit or cash card pay options