Accounts Payable Associate

About the position

The Accounts Payable Associate will work with the Senior Property Accountant using a third party, web-based invoice management and payment system which integrates into the Company's accounts payable sub ledgers, maintaining vendor records in multiple software packages for multiple portfolios of Homeowners Associations. The general purpose of this position is to provide Accounts Payable related administrative assistance.

Responsibilities

• Sorts and distributes mail
• Date stamps invoices and logs
• Completes end of day closings as required
• Inputs codes for all payable invoices
• Computes lessons report and investigates discrepancies
• Processes weekly vendor and independent contractor checks
• Files posted and paid invoices
• Reconciles credit card accounts, statements, and receipts
• Reconciles monthly vendor statements
• Manages and reconciles petty cash
• Compiles and maintains credit applications for vendors
• Maintains vendor files
• Replenishes and orders postage for the postage machine
• Monitors, maintains, and replenishes office supplies
• Maintains licenses, leases, and contracts
• Files annual 1099 reports
• Run/review AP aging report weekly
• AP Positive Pay

Requirements

• Ability to read and speak English may be required in order to perform the duties of the job
• Knowledge of Microsoft Office applications
• Knowledge of property management and CINC software
• Associate's degree (AA) or equivalent; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Minimum of 1-2 years accounts payable experience required