Henry County, GA - Mcdonough, GA

posted 10 days ago

Mcdonough, GA
Executive, Legislative, and Other General Government Support

About the position

The purpose of this position is to process accounts payable or accounts receivable documentation, provide customer service, and perform related administrative duties for an assigned department or division. The role involves processing documentation pertaining to accounts payable and receivable, performing customer service functions, entering financial information into a computer, and processing various documentation associated with department operations. The position requires effective communication with supervisors, other employees, vendors, and the public, and may involve performing other related duties as assigned.

Responsibilities

  • Processes documentation pertaining to accounts payable; reviews purchase requisitions, purchase orders, invoices, expense reports, travel requests, payment authorizations, or other documents for accuracy, completeness, and proper authorization.
  • Matches invoices with receiving tickets, purchase orders, and statements; assigns proper budgetary codes to each expenditure; enters invoice data into computer system.
  • Prepares and balances check registers and summary reports; researches vendor information as needed; and researches discrepancies on orders/invoices, and works with vendor/department for problem resolution.
  • Processes documentation pertaining to accounts receivable; receives payments for various fees, taxes, services, etc.; records transactions and issues receipts.
  • Posts payments and adjustments to customer accounts; researches checks received without identifying information or checks returned for insufficient funds.
  • Balances cash drawer and revenues; prepares bank deposits or forwards revenues as appropriate; and prepares related reports and records.
  • Performs customer service functions; answers telephone calls, greets visitors, and assists individuals.
  • Provides information/assistance regarding department services, activities, procedures, documentation, fees, or other issues.
  • Distributes, processes, and/or assists customers with completion of various forms/documentation; and responds to routine questions/complaints and initiates problem resolution.
  • Enters financial information into a computer in order to process transactions and update records; performs routine posting and accounts maintenance functions.
  • Processes a variety of other documentation associated with department/division operations, within designated timeframes, and per established procedures.
  • Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software.
  • Communicates with supervisor, other County employees, vendors, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Requirements

  • Requires a High School diploma or equivalent and one (1) year of related experience in bookkeeping, maintaining financial records or related field, or equivalent combination of education and experience.
  • Knowledge of local government operations, accounting and bookkeeping related programs, policies and plans, and modern office practices and procedures.
  • Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
  • Skill in the use of computers and software applications related to the essential functions of the job.
  • Skill in effective communication, both verbally and in writing.
  • Ability to meet and deal with employees and the public in an effective and courteous manner.
  • Ability to get along with others and work effectively with the public and co-workers.
  • Ability to work flexible hours, including evening meetings.
  • Ability to multi-task and work within deadlines.
  • Ability to deal with confidential and sensitive matters.
  • Ability to work with and process payments for accounts within the budget and department.
  • Ability to use computers for data entry, word processing, and accounting purposes.
  • Ability to operate a copying machine.

Nice-to-haves

  • Associate degree in an accounting related field preferred.

Benefits

  • Equal Opportunity Employer
  • Compliance with the Americans with Disabilities Act
  • Reasonable accommodations for qualified individuals with disabilities
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