Accounting Specialist - MFBLA

IHG•Fort Bliss, TX

15h•Onsite

About The Position

This is an entry-level accounting position with a training capacity, requiring supervision from higher-level accountants. The role involves performing various routine accounting duties to ensure accurate reporting of revenues and costs, timely payment of invoices, and prompt receipt of monies owed to the hotel. Key responsibilities include summarizing and posting data, balancing accounts, reconciling bank accounts, verifying records, obtaining invoice approvals, preparing accounting entries, reconciling vendor discrepancies, and managing monthly aging of accounts. The position also involves preparing statements and collection letters for delinquent accounts, making collection calls, approving direct billing requests, preparing and mailing invoices, investigating credit card disputes, processing adjustments and chargebacks, balancing credit card transmittals, and ensuring credit card reconciliations are accurate. Additionally, the role requires maintaining accounting and audit documentation, assisting with clerical duties, preparing daily bank deposits, managing hotel funds, providing change requirements, issuing banks to cashiers, conducting audits, and reporting discrepancies. The Accounting Specialist is responsible for maintaining routine controls to protect company assets, promoting teamwork, and coordinating with other departments. There may be involvement in storeroom duties, reconciling banquet bar requisitions, transferring daily balanced edits, ensuring compliance with Internal Control Questionnaires, processing payroll, and maintaining purchase order system integrity or monitoring financial control procedures. Additional accounting-related duties may be assigned as needed.

Requirements

High school diploma or equivalent
1 year experience in an accounting clerical, front office, or reservations position or similar
Ability to speak fluent English required
Ability to carry or lift items weighing up to 25 pounds
Ability to stand up and move about the front office or other designated areas
Ability to communicate with other people
Ability to handle objects, supplies, boxes of merchandise, etc.
Ability to bend, stoop, kneel, crouch, reach
Reading abilities are utilized often when reading invoices and work materials.
Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.
Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions.
Strong customer service skills are required.
May be required to work nights, weekends, and/or holidays.

Responsibilities

Summarize and post data to journals, ledgers, and other accounting records.
Total and balance accounts.
Reconcile bank accounts and check and verify records.
Obtain approvals from department heads on invoices to be paid.
Make proper accounting entries in ledger and reconcile discrepancies with vendors.
Prepare transmittal of invoices for payment.
Prepare and monitor monthly aging of accounts.
Prepare statements and collection letters for delinquent accounts.
Make phone calls to collect accounts excessively overdue.
Approve and process direct billing requests.
Prepare all bills and mail invoice statements.
Research and investigate all credit card disputes.
Make proper adjustments/charge backs as needed.
Balance and prepare all credit card transmittals.
Ensure credit card reconciliations are prepared, balanced, and discrepancies are resolved.
Maintain files of all accounting-related and/or audit documentation.
Assist with clerical duties such as typing or phone coverage.
Prepare or assist in the preparation of daily bank deposits.
Maintain the hotel's funds to ensure adequate amounts, safety, and proper accounting.
Provide all daily change requirements.
Issue banks to cashiers and conduct periodic audits of banks.
Report over/short discrepancies.
Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.
Promote teamwork and quality service through daily communication and coordination with other departments.
May assist in various storeroom areas to include receiving, storing, and dispersing hotel goods.
Reconcile banquet bar requisitions.
May perform additional accounting-related duties such as transferring a balanced edt each day, ensuring compliance with Internal Control Questionnaires, ensuring timely and proper payment of employees and reconciling time records to payroll.
May maintain purchase order system integrity or monitor/track other financial control procedures or systems.
May assist with other duties as needed or requested.