ACCOUNTING ASSISTANT

About the position

The Accounting Assistant is responsible for key functions in the daily operation of the Accounting Department to include, but not be limited to, being on-site liaison for Timekeeping, Patient Refunds, Payroll, AP processing and assists accountants with daily tasks as needed.

Responsibilities

• Timely and accurate preparation of bi-weekly, month-end and year-end entries and reports in accordance with UHS guidelines.
• Timely and accurate reporting of daily operating reports and statistics including daily cash, balancing daily accounts payable input, and balancing daily accounts receivable input.
• Distributes management reporting tools in a timely manner including monthly department reports.
• Participates in special projects and teams as needed.
• Timely and accurately processes all patient refund requests as needed with only rare exceptions.
• Individual Accountability - Holds self and others accountable for actions and achieving desired outcomes. Facilitates sharing of ideas, strategies, and tactics to achieve departmental facility targets. Collaborates with Corporate and Facility leaders in completion of all initiatives.
• Maintains and manages hospital database input and reporting for systems such as miscellaneous accounts receivable and contract management and helps to identify specific areas for improved performance in these areas.
• Reconciles and maintains assigned general ledger accounts on a bi-weekly, monthly and annual basis in accordance with UHS guidelines reviewed by accountants.
• Opens and distributes mail daily in an efficient and effective manner with only rare exceptions.
• Sets up vendors as needed with approval from the Supervisor.
• Assists accountants in daily tasks as needed.
• Provide assistance with time and attendance and Payroll functions. This includes, but is not limited to: assisting departments in the printing of time reports, making necessary corrections through UKG or assists/train time keepers in making corrections, running bi-weekly payroll, verifying pay is calculated according to pay practices.
• Provide assistance with the processing of payroll. This includes but is not limited to: processing of bi-weekly payroll, verifying that pay is calculated according to pay policies, processing special payrolls (i.e. correction checks) outside of a normal payroll cycle, production and balancing of payroll deduction reports including check requests, processing of garnishments, and printing and distributing of pay stubs.
• Compare patient refund requests entered in A/P system to the amount listed on the daily posting report to general ledger account #102800. Notify the Controller of any discrepancies. If the discrepancy is on the A/P side, A/P will resolve the error. If the discrepancy is on the A/R side, A/P and Supervisor will locate the error and notify the Financial Liaison.
• Other duties as assigned.

Requirements

• High school diploma or equivalent required.
• 1-3 years work related experience in general accounting.
• Ability to read and write in English.
• Ability to remain calm under pressure.
• Detail oriented and conscientious.
• Ability to understand and interpret financial data.

Nice-to-haves

• Associate degree in finance, accounting, or business-related field preferred.
• 3-5 years work related experience in general accounting preferred.
• Prior healthcare experience preferred.

Benefits

• Tuition Assistance
• Sign on bonus
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision, Prescription Drug Plans & 401k with company match
• Discounts with local St. Mary's providers