ACCOUNTANT IV - 48000112

State of Florida•TALLAHASSEE, FL

63d•$38,264 - $46,000•Onsite

About The Position

This position performs duties under the limited supervision of the Accountant Supervisor in the Bureau of Comptroller, Division of Finance & Operations, Department of Education. Position is responsible for processing payments of lease contracts, assisting with processing grant payments and assembling voucher schedules. This position audits and processes invoices for payment utilizing various coding to distribute as determined by the Lease Funding Authorization forms provided by the Department’s Leasing Office or as indicated in the accounting detail of the direct order. This position reads and interprets lease contracts and direct orders as well as other documents needed to process payments. It is also responsible for maintaining controls to ensure that all payments are made accurately and timely. All duties of this position must be performed in compliance with the mandatory requirements of Section 215.422, Florida Statutes and Chapter 3A-20 and Chapter 60A of the Florida Administrative Code.

Requirements

Candidate Profile (application) must be complete in its entirety.
Work History (in easy to review chronological order) Consists of: Any position held by a State of Florida Agency, Any position held by a Florida University, All periods of employment from high school graduation, All periods of current or prior unemployment, Gaps 3 months or more must be accounted for, Any Education, Any Volunteer Experience.
Your resume and application must match.
Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or prior employment.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

Nice To Haves

Experience working in Florida Accounting Information Resource System (FLAIR).
Experience with contracts and leases.
Experience with grant accounting.
Experience using Excel.

Responsibilities

Audits Invoices, Grants and Lease Contracts: Complete Summary and Advance Payment Request letter if required. Verify the accuracy of mathematical extensions. Ensuring charges on invoices agree with the terms specified in the lease contract or direct order. Verify vendor name, address and amounts to be paid. Review invoices to ensure that statutory requirements and state comptroller rules and regulations are adhered to. Sort documents for remittance, state comptroller, original for scanned copy and file copy. Reconciles and maintains correct encumbrance balances in FLAIR and adjusts due to changes in budget authority, or errors from payments. Research and respond to inquiries from vendors and agency personnel and make necessary adjustments. Draft correspondence to obtain any information or documentation needed to process payments.
Set up and Maintain Lease and Grant Files: Posting payments, amendments, etc. to the Excel files. Filing copies of vouchers, supporting documentation and other pertinent documents in the files. Assist supervisor in preparing reports and analysis as needed. Assist with other employees and auditors as requested. Performs related work as directed.
Property Insurance Payments, Coverage and Claims: Responsible for payment of insurance premiums (Casualty, Crime, Fire, Boiler & Machinery). Responsible for additions, deletions, and/or updates of coverage by location and certificate for Department owned property and buildings. Responsible for processing insurance claims with the Department of Insurance, Division of Risk Management and FEMA.
HR Assessment Payments: Responsible for the payment of Human Resources Assessment invoices.
Certified Forward Funding: Assist in the preparation of Certifications Forward. Ensures that all certification forward funding is liquidated within the required state mandated time frame.
Cash Refunds and Warrant Cancellations: Audit and secure the necessary documentation for cash refunds and warrant cancellations for input into FLAIR.
Perform other related work as assigned.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits