Account Receivable Specialist

Polymer Concepts Technologies•Orange, CA

5d•Onsite

About The Position

The Account Receivable Specialist role will oversee and standardize receivable functions across multiple sites, including financial record maintenance, customer invoicing, and collection activities. This position ensures consistency in processes, reporting, and compliance across locations. The ideal candidate will demonstrate strong analytical capabilities, maintain strict confidentiality, and bring hands-on experience with accounting systems and financial processes.

Requirements

4+ years of experience in accounts receivable.
Proficiency in ERP system or accounting software
Strong understanding of financial reporting.
Excellent organizational, time management, and problem-solving skills.
Elevated level of accuracy and attention to detail.
Experience with multi-locations
Knowledge of credit and collection practices
Basic knowledge of sales tax and invoicing regulations
Effective written and verbal communication skills for customer interaction and internal coordination
Strong organizational and time management skills with the ability to manage multiple accounts and deadlines.
Ability to adapt to changing priorities and work in a fast-paced environment.
Ability to handle sensitive information with confidentiality.

Nice To Haves

Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.

Responsibilities

Prepare and issue accurate customer invoices according to contract terms.
Verify billing data against sales orders, contracts, or delivery records.
Maintain organized invoice records for audit and reporting purposes.
Review and determine new customers’ credit limits and credit worthiness.
Review credit memos issued by locations for reasonableness.
Record and apply incoming payments and credit memos (checks, ACH, wire transfers, credit cards) in the applicable accounting systems, Business Central and QuickBooks.
Reconcile customer accounts to ensure all payments are posted accurately.
Process credit card payments and reconcile with merchant's statement weekly and/or monthly.
Monitor accounts receivable aging reports to identify overdue accounts.
Contact customers regarding past-due balances and work toward prompt resolution.
Negotiate payment arrangements when necessary and escalate unresolved issues to management.
Generate AR reports and provide status updates to management.
Assist with month-end and year-end closing processes related to receivables.
Identify and recommend process improvements to enhance collection efficiency.
Calculate and record the monthly allowance for doubtful accounts.
Monthly bank reconciliation
Reconcile credit memos related to rebates from third party and determine approach calculation and application.
Ensure adherence to company credit policies and applicable accounting standards.
Employees may be required to perform other related duties as assigned to meet business needs.