Unclassified

Villas Of Holly Brook - Collinsville, IL

Full-time - Entry Level

Collinsville, IL

501-1,000 employees

Nursing and Residential Care Facilities

About the position

The Business Office Manager at Villas of Holly Brook and Reflections Memory Care is responsible for overseeing the administrative functions of the community, ensuring compliance with state regulations, and maintaining accurate records for residents and employees. This role is crucial in supporting the financial and operational aspects of the facility, contributing to a vibrant community for seniors.

Responsibilities

• Assemble and maintain resident and employee files according to company standards and state regulations.
• Make bank deposits in a timely fashion.
• Provide assistance to home office to ensure that the monthly accounting close are accomplished accurately and timely.
• Maintain inventory and order office supplies.
• Knowledgeable of the programming of telephone system, computers, thermostat controls, alarm system, fire alarm, and nurse call system.
• Maintain community roster of clients in compliance with state regulations and keep a current listing of employee phone numbers.
• Maintain current listing of critical service providers in the event of an emergency and ensure all employees have criminal record clearance on file.
• Ensure that all documents used in day-to-day operations are the correct version and present a positive image of the Community.
• Ensure that there are adequate brochures and move-in packets ready for tours and admissions.
• Maintain records of employee in-services.

Requirements

• High school diploma or general education degree (GED) preferred.
• Experience as office manager in healthcare setting preferred.
• High level of ability in effective and succinct communication, written and oral with residents, families, staff, vendors, and the general public.
• Valid driver's license.
• Compassion for the desire to work with the elderly.
• Ability to work responsibly as a team member as well as an individual.
• Working knowledge of computers including Excel, Word, and MS Office is required.
• Ability to manage multiple priorities simultaneously.
• Ability to follow through with complex and detailed projects to completion.
• Must be able to perform duties and responsibilities (essential job functions), with or without reasonable accommodations.

Benefits

• Medical, dental, vision insurance
• Paid time off accrues immediately
• Life Insurance paid by company
• Short term Disability
• Long term Disability
• Accident Insurance
• 401k with match starting immediately upon hire
• DailyPay © (Advanced pay product)
• Discount meals while working - $3/meal